Yacht Security & ISPS Compliance

You control each ISPS level.

You decide what happens at Levels 1, 2 and 3, from automatic check-in to a mandatory search of every visitor. Raise the active level the moment port risk or the threat changes.

Core

Level 1 · Normal

Routine security measures. One visitor in twenty is held for a search.

Level 2 · Heightened

Additional measures in force. One in five, and check-in holds until a crew member clears it.

Level 3 · Exceptional

Probable or imminent threat. Every visitor is held and searched before boarding.

A typical setup. Each level’s search frequency, ID checks and restricted access are yours to define in the admin. Change the active level and every crew phone hears it, instantly. What the Code itself asks for is set out in the ISPS Code explained.

Nobody boards until they are cleared.

The ISPS security notice on the iPad, naming the vessel, stating the security level in force, and that all persons seeking to board may be required to present identification and submit to search. — iPad · the notice, before anything else

The iPad host selection screen asking who are you visiting, with a card per head of department showing photo, rank, department and whether they are on board or ashore. — iPad · heads of department, on board or ashore

The iPad check-in screen reading Security Search Required, with a crew PIN field, a Verify PIN button, and a Call for Assistance button for when no crew member is at the gangway. — iPad · the hold, and the alert it sends to a crew phone

What reaches the crew member’s phone at the same moment: a WhatsApp message saying a visitor security search has been triggered on the Gangway iPad, and the Muster Mate alert with the visitor’s name, company, host and the iPad to go to. — iPad · the hold, and the alert it sends to a crew phone

The iPad review screen before check-in completes, showing the visitor name and company, the head of department they are visiting, and Searched by Marcus Williams, Bosun. — iPad · searched by, with the crew member named

The admin visitor board listing current visitors with company, host, whether they were searched and their last activity, and offboarded visitors with departure times below. — Admin · the visitor board, and the visitors who have left

The guest fields page in the admin: the field the boards group by (Party), the fields shown under a guest’s name, and the fields kept on the record only, this vessel’s being Nationality, Passport expiry and Joining port. — Admin · what a guest record holds, and what you add to it

The check-in, in the order a visitor meets it. And what happens for guests.

The vessel is named, the level in force is stated, and the visitor is told they may be asked for identification and to submit to search. Access is granted at the Master’s discretion, and the screen says so before a single field is filled in.

Heads of department are listed with photo, rank, and whether they are aboard or ashore. The host’s phone gets the arrival with the visitor’s name and photo. The visit is filed under the host who took it.

The kiosk holds the check-in and alerts the right crew member by push or WhatsApp, with name and photo. A 4-digit PIN, set in the admin, clears the hold. If nobody is at the gangway, the visitor can call for assistance from the screen.

The crew member signs as search officer and records the ID they verified: passport, driving licence, government, company or work ID. Who searched, when, and the outcome, on the visitor’s record. Agreements are signed on the iPad before boarding and kept with it.

Company, host and whether a search was carried out, per visitor, with the ones who have left below. It exports as a PDF: visitor, came in, left, searched by, and both signatures.

The owner’s party do not go through visitor sign-in, an agreement or a photo. They carry a name, a cabin, a date of birth and a document, and they are counted on the muster roster like anyone else aboard.

Add the fields your flag or port actually asks for: nationality, passport expiry, joining port. Or import the whole manifest from a spreadsheet.

And email, for the office. The admins who opt in get a note when a search is triggered or completed, an agreement is signed, a flagged visitor appears, or someone is still aboard at day’s end.

Core What you need at the gangway